Lakeport’s Annual Meeting is scheduled for Thursday, September 29, 2022, and will be conducted using Zoom, as allowed by Lakeport’s Bylaws. The official start time is 7:00 p.m., but we will begin admitting owners to the meeting at 6:30 p.m. It will be helpful if you join early before the meeting officially begins to avoid a bottleneck right before we start. SCS, Lakeport’s management company, will mail a packet in late August with the official meeting notice and related documents.
The main action item of this year’s Annual Meeting is for owners to elect two members to the Association’s Board of Directors for terms of two years. In addition, the Board will provide a report on cluster operations and finances.
The packet from SCS will contain (1) the official notice of the Annual Meeting, (2) the proxy for voting for Board members, (3) a candidate statement form for those that wish to run for the Board, and (4) three documents that represent changes to the Appendices to the cluster Handbook. These documents will be discussed during the meeting.
Below you will find information provided in the mailing plus additional items.
- Meeting notice.
- A proxy form to allow you to vote for Board members even if you are unable to attend the Annual Meeting. (To download the form: click the link above, go to the File menu, and select Download.)
- A candidate statement form for those who wish to run for the Board. (To download the form: click the link above, go to the File menu, and select Download.)
- Minutes from the 2021 Annual Meeting.
- Modified Appendices to the Lakeport Cluster Handbook.
- Summary of the procedures for the virtual meeting and tips for using Zoom.
For those attending the Annual Meeting, votes will be cast anonymously using Zoom’s polling feature. Alternatively, any eligible voter (Lakeport homeowner) who does not attend the meeting may designate how they wish to vote by filling out the Proxy Form (with instructions on the back), which is included in the packet from SCS and provided online. Please fill out and submit the Proxy Form whether or not you plan to attend the Annual Meeting because your proxy counts toward a quorum, which is needed to start the meeting. You can use the Proxy Form to designate how you want to vote for Board candidates. If you do not attend the meeting, your Proxy votes will be counted. If you do attend the meeting, your proxy votes will be discarded, and you will actively cast your votes at the meeting. Voting is done anonymously using Zoom’s polling feature.
If you have not used Zoom before or would like more information about what to expect in a Lakeport Zoom meeting, please email firstname.lastname@example.org.
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