Wednesday, August 2, 2017

Summer 2017 Issue of Ripples

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                            From the Editor

                            By Stephen Sapp




                            Welcome to the Summer 2017 edition of Ripples, your Lakeport Cluster community newsletter! We hope you enjoy reading it and learning about events and activities taking place here.


                            We would like for Ripples to be an important instrument for communicating among the residents of Lakeport and for promoting community within our cluster (note the common root of those two words!). If you have comments and/or would like to submit an item for the Fall edition, please e-mail me at ssapp@miami.edu.

                            Enjoy the rest of the summer!

                            Message from the President of Lakeport Cluster

                            By Mary M. Sapp


                            C:\Users\Mary Sapp\Dropbox\Personal\Lakeport\Ripples\Summer 2017\Lilies.JPGI hope everyone is having a relaxing summer so far. Your Board has been and continues to be hard at work on your behalf. Here is our mid-year update on accomplishments so far this year.


                            Many of you are interested in the status of the dock, and I’m happy to say that work on this project continues to progress. Thanks to Erin Cloney’s efforts, the Reston Association Design Review Board (DRB) approved the plans for our new dock, and we are close to sending a Request for Proposals (RFP) to identify a contractor to build the dock. Once we have selected a contractor and know the projected cost, we’ll call a special meeting of homeowners to review the design and approve the funding for the project from our reserve funds (we do not anticipate needing a special assessment). The Board is also reviewing options for new lighting next to the dock, and we have received proposals for adjacent landscaping.


                            A second ongoing project that was resolved this spring was approval by the DRB for individual owners to replace their existing cedar siding with HardiePlank (thanks to Kelly Driscoll, chair of the Standards Committee, for shepherding this proposal). We are investigating the possibility of lower individual prices for re-siding with HardiePlank if multiple owners agree to use the same contractor.


                            Other committees have also been active. Pete Hatfield, the new chair of the Landscape Committee, is currently focusing on trimming/removing trees on Lakeport’s common property (with the option for owners to hire the same arborist to trim their own trees at a reduced price). Members of the Neighborhood Watch committee, under the leadership of Chuck Foster, have received formal training and are now regularly patrolling the neighborhood. Jerry Beiter agreed to chair a new Disaster Recovery Committee and is drafting documents to help residents prepare for large-scale emergencies. Our Social Committee organized one TGIF gathering and has another scheduled for August 25; our children enjoyed the annual Easter Egg Hunt. And speaking of opportunities to socialize, it was great to see so many neighbors turn out for the garage sale (both selling and buying or just visiting with each other). Please read articles elsewhere in Ripples for more details on these activities.


                            Although South Lakes Village is not directly part of Lakeport, you might be interested to know that we have been in communication with the center’s management company about their landscaping, trash cans that are sometimes too full, and vandalism that has occurred there and in Lakeport, and we’re pleased that things are better. It’s hard to miss the new flowers between Red’s Table and Cafesano, and the management company plans to plant a number of new trees following an RA-approved master plan. They also said they would work on emptying trash cans more often, but if you see problems with un-emptied trash cans, please take a photo and forward it to the Board so we can pass it on to them. Efforts to reduce vandalism (this spring it was bollards and shopping carts) will require ongoing cooperation. I also visited Red’s Table on behalf of some of our residents to discuss the noise level there and discussed with one of the owners ways to reduce the sound level from live bands.


                            Not surprisingly, the Board also has to deal with more mundane matters that are not so visible. We negotiated a new contract with American Disposal Services (for a lower price and with the option for new trash and recycle bins for residents), are working on the tree-trimming agreement, and recently issued an RFP for landscape maintenance and snow removal. We also considered a proposal for worker’s comp (and discovered we don’t need it), checked coverage from our current insurance policies, discussed our collection policy, reviewed invoices and monthly finance and late-payment reports, took care of minor repairs around the community (everything from re-anchoring vandalized bollards and retrieving shopping carts out of the lake to replacing light bulbs and removing wasp nests and dead branches), and responded to myriad questions and requests from residents.

                            We were sorry that David Fleming had to leave the Board but welcome Kay Quam as a new member. All of us on your Board, on Lakeport’s committees, and other volunteers will continue to work on your behalf to improve Lakeport. Enjoy the rest of your summer!

                            Update on New Community Dock


                            We are very pleased to announce that our dock project cleared a major hurdle when Reston Association's Design Review Board (DRB) approved the design (and with no changes!). Many thanks to Erin Cloney for his successful presentation to the DRB and for his earlier work with engineer Jim Beck on preparing the plans. The next steps are to get approval from Fairfax County and to issue a Request for Proposals (in preparation now) to identify a contractor to build the dock. Once we know the costs, the Board will call a special meeting of all Lakeport owners to discuss the proposal and to vote on the use of reserve funds for the new dock.

                            Upcoming Tree Trimming

                            By Pete Hatfield, Landscape Committee Chair

                            Image result for images of tree trimming
                            Image result for images of tree trimming We have completed a competition for common area tree trimming and selected Thrive SaveATree as the vendor. A long list of trees was identified and prioritized by the arborist after walk-throughs with board members and the Landscape Committee chair plus input from the community. The Board reviewed his recommendations and is currently in the process of finalizing the Statement of Work with the arborist. Trees that will not be addressed this year due to budget constraints will be considered when we contract for tree work next year.

                            We have also arranged for Thrive to be here on the afternoon of Saturday, August 5, to meet with owners who have submitted requests to receive recommendations and proposals for private tree work at a reduced rate. If you have not yet indicated your interest in receiving a quote for trees on your property, please send your name, address, e-mail, and as complete a description of the work you want done as possible to Pete Hatfield, Chair of Lakeport’s Landscape Committee, at pete_hatfield@yahoo.com.

                            In addition, we are in the process of receiving bids for landscaping services and snow removal. Requests for Proposals have been sent out to 16 potential bidders, with awards to be made in the fall. The snow removal contract will begin November 1, 2017, and the new landscaping service January 1, 2018. We have also already received proposals for landscaping the area adjacent to the new dock. Once the dock is completed, we will finalize a landscape plan and select a landscaper to implement it.